The Prologue
1. Tom attempts to press through acceptance of the White Lion Development without any agreement over Section 106 and matters of road layout. ie. Top of Penymynydd Rd.
2. Member's interests? Que? What are those?
Alternative Title. Do any of you councillors holiday with local landowners?
3. Stan gets a head of steam going over a bench
2. Member's interests? Que? What are those?
Alternative Title. Do any of you councillors holiday with local landowners?
3. Stan gets a head of steam going over a bench
PEN-Y-FFORDD
COMMUNITY COUNCIL
REPORTS AND RESOLUTIONS OF THE
MEETINGS HELD ON
WEDNESDAY THE 11TH JANUARY 2012
G.N.I. JONES
CLERK AND FINANCIAL OFFICER
TO THE COUNCIL
THE MINUTES OF THE PROCEEDINGS OF THE MEETING OF THE PEN-Y-FFORDD COMMUNITY COUNCIL, HELD IN THE WAR MEMORIAL INSTITUTE ON WEDNESDAY THE 11TH JANUARY 2012
PRESENT
Cllr D Williams, Chairman of the Council (in the chair)
Cllr T W Jones OBE Vice chairman
Cllrs C Bithell, Mrs E M Davies, S E Davies, Mrs C Hinds, Mrs J Hopwood, Mrs M D Jones, Mrs L Vidamour.
APOLOGIES FOR ABSENCE
Were received from Cllr J W Bell.
IN ATTENDANCE
G.N.I. Jones, Clerk to the Council
175. MINUTES
Resolved
That the minutes of the proceedings of the meeting held on Wednesday the 7th December 2011, be confirmed as a correct record and signed by the Chairman, Cllr D Williams.
176. MATTERS ARISING FROM THE MINUTES
Minute No 151 – Planning Decisions
Proposal: Development of make-ready depot for Welsh Ambulance Service Trust comprising of ambulance (make ready) for cleaning and restocking bay, enclosed vehicle garage, associated office accommodation, staff facilities, storage and parking and service area.
Location: Former Dobshill Hospital, Chester Road, Dobshill.
Cllr C Bithell questioned whether there were any plans to provide a roundabout at the junction on the entrance to the site, and the Dirty Mile.
Cllrs Mrs C Hinds and D Williams advised that these would be conditions to be imposed as the application develops.
177. PLANNING APPLICATIONS
Plan No. 048892
Proposal: Erection of eighty seven number dwellings, comprising of 2.5 storey unit with associated garage, parking, garden areas and public open spaces with demolition of existing public house and outbuildings.
Location: Associated land and former White Lion Pub, Chester Road, Penymynydd.
Cllr Mrs C Hinds commented that the Section 106 agreement needs to be resolved prior to the application being considered by the County Council’s Planning Committee.
Furthermore a satisfactory strategy needs to be resolved with regard to Penymynydd Road, taking into account that the additional traffic volume that will be created.
Cllr C Bithell moved acceptance of the application, which was seconded by Cllr T W Jones.
The Chairman, Cllr D Williams referred to the amended plan, commenting that there are sixty nine detached properties, with a starting price of £250,000, twelve semi-detached properties and six gifted properties.
He continued that he was not happy with the negotiations, he has had numerous conversations with the Planning Officers, but there are still issues unresolved with regard to the Section 106 agreement, and road layouts, these being access towards Broughton from Penymynydd Road, and access and egress in and out of the estate off Penymynydd Road.
Cllr Williams concluded that the matter of a community play area, e.i. MUGA facility is still to be resolved.
Cllr Mrs C Hinds informed that the residents of Penymynydd Road do not want the residents of Pen-y-ffordd, and Wellhouse using Penymynydd Road as access to the Chester Road.
Cllr Mrs C Hinds continued that she had communicated with the Planning Officer, recommending that only residents of Penymynydd Road access and egress into and out of Penymynydd Road, and other residents of Penymynydd should turn right into the new estate and not be allowed to enter Penymynydd Road from Chester Road.
Cllr C Bithell proposed that the application be accepted in principal, but it be made known that the two foregoing issues with regard to Section 106 agreement, and traffic layout plans for Penymynydd Road needs to be satisfactory resolved prior to the application being considered by the County Council’s Planning Committee.
The proposition was duly seconded by Cllr T W Jones.
Resolved
That the application be supported, with the addendum, regarding issues of Section 106 monies and road layout arrangements for Penymynydd Road.
178. PLANNING DECISION
Proposal: Change of use of agricultural building to light industrial use.
Location: Bank Farm, Lower Mountain Road, Peny-y-ffordd.
The Chief Planning Services Officer has advised that the application has been approved.
Resolved
That the information as provided by the Chief Planning Services Officer be noted.
179.QUEEN ELIZABETH II FIELDS CHALLENGE
The Clerk reminded members that the Millstone playing field was nominated to be included in the Queen Elizabeth II Fields Challenge.
On the 13th December 2011 the County Council’s Executive met and approved seventeen sites, unfortunately the Millstone Playing field was not selected.
The Clerk reminded members that details of those playing fields which had been selected.
Resolved
That receipt of the information be noted.
180. CHANGE TO ACCOUNT AND AUDIT REGULATIONS, YEAR ENDING 31ST MARCH 2012
Members had been previously circulated with the details of the changed in the Audit Regulations which meant that the date for signing off the account had been moved forward from September the 30th to June the 30th, which means in effect that the Community Council need to approve the accounts in May, for submission to the External Auditor.
Resolved
That the information as provided by the Clerk be noted.
181.NORTH WALES POLICE AUTHORITY – LAUNCH OF ESTATES REVIEW CONSULTATION
Correspondence from the North Wales Police referred to a comprehensive independent review of how the forty nine Police stations and other buildings operate, and are used by the public.
The bullet point of the correspondence informed that the North Wales Police intend to invest 16.2 million pounds to replace outdated buildings, which are no longer fit for purpose, either with a complete new build or by sharing facilities with a partner agency.
Four Police stations are earmarked for closure, not in our area, but a further twelve stations have been identified as requiring relocation, these being a long term plan, and none of the twelve buildings will close until suitable alternative accommodation is ready for use. Amongst the twelve listed in Flintshire are Saltney, Flint, Buckley and Holywell.
Resolved
That detail of the brief as outlined by the Clerk be recorded.
182.PENYMYNYDD WOODS – HOPE ROAD
The Clerk reminded members that Cllr S E Davies proposed that Gladstone’s Estate be requested to provide some form of bench seating along the above walkway.
Correspondence now received from W A Hall & Co. informs that they have consulted with their client, and regrettably the proposal will not be acceptable to Estate’s insurers on Health and Safety grounds.
Members expressed their disappointment with regard to the response.
Cllr S E Davies questioned who the grassed verges along the piece of walkway belong to; the Clerk suggested that it would be Flintshire County Council, as in fact the County Council does in fact cut the grassed verges.
Cllr S E Davies therefore suggested that a similar request be made to the Chief Highways officer.
Cllr S E davies also referred to the overgrown trees from the school to the Water Tower, and suggested that on Health and Safety grounds, Gladstone’s Estate be asked to cut back the offending branches.
Resolved
- That the response from W A Hall and Co be noted.
- That a similar application for permission to provide some form of seating be made to the Chief Highways Officer, Flinshire County Council.
- That Mr W A Hall be asked to, along with his client, Gladstone’s Estate, on Health and Safety grounds, to trim back the offending trees that are overhanging the verge, from Penymynydd School to the Water Tower.
183.CONSULTATION ON LOCAL BY-LAWS (WALES) BILL
Members had been previously circulated with copy correspondence received from the National Assembly for Wales.
Cllr Mrs C Hinds suggested that the correspondence does in fact need some explaining.
Resolved
That the documentation received from the National Assembly for Wales be received.
184.FLINTSHIRE FAIR TRADE COALITION
Members had been previously circulated with a copy of the minutes of the AGM held on Tuesday the 22nd November 2011.
Resolved
That receipt of the minutes be recorded.
185.BOUNDARIES REVIEW
This matter was agendad at the request of the Chairman, Cllr D Williams.
The Chairman, Cllr D Williams informed that he had mistaken this matter for correspondence previously received, with regard to polling stations, and their suitability.
He continued that the condition of the two polling stations in the Community Council area are suitable, with regard to the matter of boundaries; this can be looked at later in the year.
Resolved
That the above comments of the Chairman, Cllr D Williams be noted.
186.P.A.C.A. UPDATE
Cllr Mrs C Hinds informed that there is not a lot of information to be provided at the moment, mainly as a result of the holiday and one particular person being unwell.
Cllr Mrs Hinds continued that P.A.C.A. is awaiting Section 106 arrangements with regard to the White Lion application, and as to whether or not monies will be forthcoming for match funding.
The Chairman, Cllr D Williams questioned as to whether or not there are any arrangements for the new building at the Youths Club, Cllr Mrs C Hinds responded insomuch that the best way forward is being considered.
Resolved
That the details of the foregoing dialogue be noted.
187.POLICE RESPONSE TO ENFORCEMENT ON PENYMYNYDD ROAD, ACCESS ONLY
This matter was agendad in accordance with Minute No 158 of the December meeting, in the event of a response being received from Inspector Iwan Jones, North Wales Police, with regard to the motorist who was pardoned from the Magistrates Court.
The Clerk advised that he had not as yet received a response.
Resolved
That the matter be retained, pending a response from Inspector Iwan Jones.
188.ANNUAL RETURN TO THE 31ST OF MARCH 2011
The Clerk advised that the Annual Return has now been received back from the External Auditor, UHY Hacker Young.
The auditor advises that he has now substantially completed his work on the Annual Return, and it is his intention to issue a qualified audit certificate and report with matters with which he wishes to draw to the attention of the Council.
The comments were that the Council did not formerly approve a Risk Assessment policy during the year, and wished to not that the Council must approve and publish the audited accounts for the 31st December 2011.
He also wishes to draw to the Council’s attention that the minutes do not record the statutory powers under which donations are approved, and that there is no evidence that the Council records declarations of interest from members.
The Clerk assured members that he would address these points for the future, and with regard to declarations of member’s interest, that an item would be included on the agenda styled “Declarations of Members Interest - Members Code of Conduct”.
Resolved
That the foregoing information as provided by the Clerk and the comments of the External Auditor be recorded.
189.RISK ASSESSMENT AND FINANCIAL REGULATIONS
The Clerk advised that the Council is now required to approve, on an annual basis, a risk assessment, and financial regulations.
Members had been previously circulated with copy statements for adoption.
Resolved
That the risk assessment, and financial regulations be adopted for the year 2011 / 12.
190.FLINTSHIRE CHARTERED DRAFT ACTION PLAN, BETWEEN FLINTSHIRE COUNTY COUNCIL AND TWON 7 COMMUNITY COUNCILS
Members had been previously circulated with a cop of the document.
With regard to planning, Cllr Mrs C Hinds suggested that before an application goes to the County Council’s Planning Committee, if the Community Council disagrees with the recommendations, then the Community Council should have the courtesy of the attendance of a Planning Officer to discuss the issue with the Community Council
Furthermore the Community Council should have the rights to request a site meeting.
Information should be supplied electronically as an additional option.
Resolved
That the foregoing recommendations of Cllr Mrs C Hinds be submitted to the Chief Executive from the Flinshire County Council
191. STREET LIGHTING GENERAL
Defective street lighting columns were reported, as follows: six on the Pen-y-ffordd by-pass, either side of its junction with the Wood Lane footpath, and one on Penymynydd Road.
Resolved
That the above be reported to the Flintshire County Council.
Note: The street lighting column on Penymynydd Road had been repaired earlier in the day.
192.NORTH WALES PLICE – INVITATION TO SOUTH FLINTSHIRE JOINT CONSULTATION MEETING.
Correspondence from Inspector Iwan Jones invited two members of the Council to attend the above meeting to be held at Mold Police Station, on Monday the 6th February at 11 am.
Cllrs Mrs C Hinds and T W Jones volunteered to attend.
Resolved
That Cllrs Mrs D Hinds, and T W Jones be nominated to attend.
193.ALLOTMENTS
The Clerk referred to previous correspondence from William Hall & Co suggesting that the Community Council should enter into an agreement with his client, the Community Council responded by informing that is would be prepared to enter into an agreement, provided that the terms were suitable to the Community Council.
Correspondence from Mr Hall outlined how he would deal with the agreement, as follows:
- Grant of planning consent.
- Agreement of Deed of Surrender of the allotment land with the estates tenant of Primrose Cottage.
- Draft tenancy agreement with the letting of the allotment site to the Pen-y-ffordd Community Council for which the Community Council would have to appoint a solicitor to act on its behalf.
- Confirmation of rent and other terms to be incorporated into the proposed tenancy agreement, for which a further meeting would be necessary.
Cllr T W Jones questioned why the Community Council should have to appoint a solicitor when the terms of the agreement would be drawn up by the land agent, W Hall, and if the agreement was not to the approval of the Community Council, then the Community Council would not sign the document.
The Chairman, Cllr D Williams, who is involved with the Allotment Association, commented that as far as the Association is concerned there will be no charge to the Community Council.
Cllr C Bithell had no objections to appoint a solicitor, as long as the Allotment Association pays the fees.
The Chairman, Cllr D Williams informed that the Allotment Association have a bank account, they have appointed the necessary officers, contact has been made with a contractor to provide a car parking area, and the question has been put to Mr Hall, as to the rental charge.
Resolved
- That Williams Hall & Co be asked why in their opinion, the Community Council needs to appoint a solicitor, when the agreement will be drawn up by themselves.
- That an enquiry be made as to the annual leasing charge for the area of land required by the Allotment Association.
194.REFUSE COLLECTION
Cllr T W Jones questioned the County Councillors; whether or not they had received any comments from residents with regard to refuse collection.
The Chairman, Cllr D Williams and Cllr Mrs C Hinds informed that there had been certain comments, but in their opinion these were teething troubles.
195.MILLSTONE PLAY AREA – LAND TO THE REAR OF THE PLAY AREA.
The Chairman, Cllr D Williams informed that he had been asked the question as to whether or not the Community Council would consider a land swap, between the two area of land.
The response from members was an emphatic “NO”.
The Clerk suggested that any such request should have been put in writing to the Community Council.
Resolved
That the foregoing dialogue be noted.
196.CHAIRMAN’S MONTHLY REPORT
The Chairman, Cllr D Williams informed that he had not had the opportunity to provide a monthly report, this he would provide to the February meeting.
197.QUEENS DIAMOND JUBILEE – 4TH OF JUNE 2012
The Clerk provided some further details of memorabilia for member’s consideration, in the form of coinage, and mugs.
It was agreed that the Sub Committee could consider suitable memorabilia and report back to the February meeting.
The Clerk advised that it would be necessary to place an order prior to the 1st April.
Resolved
That Councillors Mrs E M Davies, Mrs C Hinds and Mrs L Vidamour along with the Clerk make a recommendation to the February / March meeting.
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