PEN-Y-FFORDD COMMUNITY COUNCIL
THE MINUTES OF THE PROCEEDINGS OF THE MEETING OF THE
PEN-F-FFORDD COMMUNITY COUNCIL, HELD IN THE WAR MEMORIAL INSTITUTE, ON WEDNESDAY
PRESENT
Cllr S E Davies, Chairman of the Council (in the chair)
Cllr J
Cllrs C Bithell, Mrs E M Davies, J Davies, Mrs C Hinds, Mrs M D Jones, T
W Jones OBE, S H Shone, Mrs L Vidamour
IN ATTENDANCE
G N I Jones, Clerk to the Council.
90a MINUTES
Resolved
That the minutes of the proceedings of the meeting held on Wednesday the 5th of September 2007 be confirmed as a correct record and signed by the Chairman of the committee, Cllr J W Bell.
91. MATTERS ARISING FROM THE MINUTES
Minute No 72 - Castle Cement Ltd - Cllr C Bithell
Cllr C Bithell referred to the address given by Mr Morris as a concise and valuable discussion.
He continued that Emission Watch reported certain happenings in the evening that the Environmental Agency are now taking notice of, and that the Environment Agency are now looking to step up the monitoring of emissions during the evening, Cllr Bithell was pleased to note that an understanding seems to be developing between Emission Watch and the Environment Agency.
Minute no 73 - Police Liaison
Cllr T W Jones referred to paragraph 3 on page 43, which read “Cllr T W Jones commented that Cllr Bithell was quite right in expressing his
ineptitude with the police", Cllr Jones suggested that part of the preamble be restyled as follows, “Cllr T W Jones commented that Cllr C Bithell was quite right in expressing his concern at ineptitude to the Police."
Members agreed with the addition.
Cllr C Bithell reminded members that he had asked the Community Beat Manager, PC Chris Pullen to in turn ask the new Inspector Alun Oldfield if he would investigate further the circumstances surrounding the itinerants occupation of the former at
Minute No 85 - Pen-y-Ffordd Post Office
Cllr Mrs L Vidamour thanked the members for supporting the suggestion that a flyer be distributed throughout the community, and in support of the retention of the Pen-y-Ffordd Post Office.
The Postmistress Mrs Mary Foley had reported that she was aware that many people within the villages had acted in accordance with the request.
Cllr C Bithell was of the opinion that a similar letter should be communicated from the Pen-Y-Ffordd Community Council, members agreed at this suggestion.
92. POLICE LIAISON
The Community Beat Manager PC Chris Pullen was not in attendance at meeting.
Cllr Mrs L Vidamour however reported that she had been asked by the Community Beat Manager, at the Police and Community Panel meeting to inform that the police would support the introduction of signage, ‘Local traffic only' at the enhance to the villages, especially in Hawarden Road where heavy goods vehicles are apparently using Chester Road to call at the Spa.
This matter had been instigated by a resident adjacent to The Spar Mr John Davies.
Cllr T W Jones expressed his concern with regard to heavy goods vehicles passing through Pen-y-Ffordd, not only Hawarden Road, but also Vounog Hill, and that a letter be communicated to both the Community Beat Manager, and to the Director of Environment and Regeneration, Flintshire County Council.
Asking for measures to be introduced which would prevent the problem of heavy goods vehicles passing through
Cllr Jones concluded that if there was an awareness of a persistent offender, then a polite request could be made to the business, requesting that the vehicles avoid the
Members were in agreement with the suggestion of Cllr T W Jones.
Resolved
That an appropriate letter be communicated to the Director.
93. PEN-Y-FFORDD POST OFFICE
The Clerk reported that in accordance with Minute No 85 of the September meeting, the flyers in support of the retention of the Pen-y-Ffordd Post Office have been distributed through the Community Council area.
Resolved
That the information as provided by the Clerk be noted.
94. PLANNING APPLICATIONS
Cllr C Bithell wished it to be recorded in the minutes that he would not be making any decisions on planning applications at Community Council level, and not until such time as the Planning Officers' report has been produced.
1.PIan No. 043703
Proposal: Outline - residential and associated works
Location; Land at rear of The Oaks,
Resolved
That the application be supporterd, provided that the location is within the settlement boundary.
2. Plan No. 043930
Proposal: Erection of a single stored extension to rear to form bedroom and lounge
Location: 16 Westview, Pen-y-Ffordd,
3.PIan No. 043868
Proposal: Erection of a conservatory to rear
Location: 2 Bannel Bridge, Bannel lane, Buckley
Resolved
That applications 2 and 3 above be supported.
The Clerk reported that pursuant to the resolution of the July meeting, and following the flooding, the Head of Neighbourhood Area Services informs the gullies in the area have been checked and clear of obstruction.
The Surface gullies are connected into a surface water system that is owned and maintained by Welsh Water.
The gullies in this area will continue to be inspected and cleaned at regular intervals, and Welsh Water had been advised of the Community Council's concern.
Cllr C Bithell informed that the hole in the wall that had caused the flooding has now been repaired.
Resolved
That the forgoing information be recorded.
95. FLINTSHIRE COUNTY COUNCIL - CONSULTATION ON
ALLOCATIONS POLICY
Members had been previously circulated with a document outlining the Flintshire County Council's consultation on Allocations Policy, this being necessary following amendments to Part 6 of the Housing Act 1996 by the Homeless Act 2002.
Resolved
That the document be received.
96. FOOTPATH VOUNOG HILL TO
Correspondence received from the Head of Neighbourhood Area Services informed that in response to the Community Council’s request, dated
Resolved
That the information be received with thanks.
97. PENTRE HALKYN YOUTH CLUB - GRANT AID FLINTSHIRE
COUNTY COUNCIL
Pursuant to the enquiry as to whether or not Pen-y-Ffordd Community Council could be considered for Grant Aid similarly to Pentre Halkyn Youth Clubs a response from the County Youth and Community Officer informed that the Grant Aid afforded to Pentre Halkyn Youth Club was a proposed Match Funding arrangement between Flintshire County Council and Halkyn Community Council.
The Clerk advised that Pen-y-ffordd Youth Club had been treated similarly in the way of an additional opening evening, financed partly by the Pen-y-Ffordd Community Council, and the Flintshire County Council.
Resolved
That the forgoing information be recorded.
98. STREET LIGHTING GENERAL
Cllr I Davies reported a defective Flintshire County Council lighting column outside of
Resolved
That the matter be reported to the Flintshire County Council.
99. COMMUNITY FUND
Cllr T W Jones informed that he had received a request from County Cllr David Williams for a matter to be raised, as Cllr Williams had indicated to Cllr Jones that certain businesses may wish to subscribe to a fund, which could possibly be administered by the Community Council, which could be used to provide certain facilities etc, which would not be otherwise provided.
Cllr Williams had indicated to Cllr Jones that he would be prepared to make a donation to open the fund.
Cllr Jones proposed that such a fund be opened subject to clarification by the Clerk that the Community Council has the powers to administer such a fund.
Cllr Mrs E M Davies, Mrs C Hinds, and S H Shone referred to the fund already established by the Pen-Y group, and questioned whether or not another fund was necessary.
Cllr Mrs Hinds informed that the Pen-Y group is now a registered charity and that all monies received would obviously be for the benefit of the village, she was concerned that the existence of another find may undermine the activity of the Pen-Y group.
Cllr T W Jones made the point that the Pen-y-ffordd Community Council is a statutory body and people may feel that they would wish to make such a contribution.
The Chairman allowed Cllr David Williams to elaborate, he suggested that not all members of the community may be aware of what the Pen-Y group is looking to do, he stressed that he did not wish to detract from the work being carried out by the Pen-Y group, but that such a fund may be able to provide other requirements other that what the Pen-Y group are looking to do.
Cllr C Bithell refferred to the Section 106 agreement, with regard to development, and that the Flintshire County Council can only use such monies within the curtilage of the community.
Resolved
That in principle such a fund be established, dependant upon the ethics of doing so, and that the matter be re-agendad for the November meeting, for further discussion.
100. OVERGROWN HEDGES
Members reported overgrown hedges in
Resolved
That the matter be reported to the relevant Officer of the Flintshire County Council.
101. NEWSLETTER This matter has been instigated by Cllr Mrs L Vidamour, following a conversation with the Clerk of Llanfynydd Community Council.
Cllr Mrs Vidamour elaborated that within the Llanfynydd Community Council area there are six wards, and members from each ward contribute towards the compilation of the Newsletter, which is produced quarterly, and funded partly by business people in the area.
Furthermore its distribution is carried out by members of the particular ward.
She was able to inform that the last quarters Newsletter cost in the region of £750.00.
Cllr Mrs Vidamour also informed that members who form the Newsletter Committee are familiar with computerised and photographic techniques.
Cllr Mrs Vidamour questioned whether or not such a task could be carried out by the Community Council alone.
Cllr S H Shone posed the question is what we do now not doing the job, and is it necessary to alter this to such a large scale.
Cllr T W Jones referred to the information provided in the
Cllr Mrs L Vidamour suggested therefore that perhaps the existing Newsletter could in some way be enhanced.
Resolved
To further this, a meeting of the sub-committee previously identified, namely Cllr Mrs E M Davies, Cllr T W Jones and Cllr Mrs L Vidamour along with the Clerk meet on Wednesday the 17th October to further the matter.
102. APPLICATIONS FOR FINANCIAI.ASSISTANCE
The Clerk advised that the amount included in the budget, including the Bonfire Appeal is £ 3,200.
ln addition to the schedule previously circulated, the Clerk advised that he had received an application from the Red Lion Strollers, which meant in effect that there were seven local applications.
A further application was received from Pontblyddyn Cricket Club where in excess of twenty children from the Pen-y-Ffordd Community Council area practiced regularly throughout the year, and also the Coaches from Pontblyddyn Cricket Club visit the
There were six National applications.
Resolved
That the applications for financial assistance be determined as follows:
1. Pen-y-Ffordd Flower Club
2. Community Bonfire and Firework Display
3. Trinity Chapel, Pen-y-Ffordd
4. Pen-y-Ffordd Tennis Club
5. Pen-y-Ffordd and Penymynydd Community Bowling Club
6. St Joln's Church Pentrobin
7. Pontblyddyn Cricket Club
8. Red Lion Strollers
* That each of the above applicants receive an amount of £375
9.
10. Bobath Children’s Therapy Centre Wales
1 1. Alzheimer's Society
12.
That the above four applications receive the amount of £50.
* Note: Cllr Mrs M D Jones declared a personal interest in the application received from the Pen-y-Fordd Flower Club.
The Vice Chairman Cllr J W Bell declared an interest in the Pen-y-Ffordd and Penymynydd Community Bowling Club
C11r T W Jones declared a personal interest in the John's church, Pentrobin.
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